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Church Member Software

Recording DBS checks

Keep only what GOV.UK allows, and see renewals coming up.

Who can do this: Administrators and safeguarding leads

  1. Step 1: Record a check

    Go to Safeguarding. Under Record a DBS check, choose who it’s for, the role, the type of check, the certificate number, the issue date and the decision. Tick if they’ve joined the DBS Update Service. Then choose Save DBS check.

    The Safeguarding page, listing a DBS check due for renewal soon, and a Record a DBS check form below.
    Open a larger view (opens in a new tab)

  2. Step 2: Set how often to renew

    Under Renew checks every, choose your denomination’s period and save. Renewal dates are filled in for you, and the dashboard warns you when checks are due.

    The rest of the DBS form, with certificate number, date issued, decision, renewal due and an Update Service tick box, and a Renew checks every setting.
    Open a larger view (opens in a new tab)

What happens next

Don’t keep copies or photos of certificates. Only administrators and safeguarding leads can open this page, and every visit is logged. Make someone a safeguarding lead in Settings → Team.

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