Free Templates for UK Churches
The paperwork every church needs, ready to use. Add your church’s details, then download a Word file you can edit or print it straight away. Each one is free, with no sign-up.
Gift Aid
Forms that let givers add 25p to every £1, using HMRC’s own model wording.
Gift Aid declaration form
HMRC’s model wording, ready to hand out. Add your church’s name and print as many as you need.
Word and PDF
Gift Aid sponsorship form
HMRC’s model sponsorship form for walks, runs and challenges, so sponsors can add Gift Aid.
Word and PDF
Data protection
The documents UK GDPR expects a church to have, in plain English.
Subject access request letter
A ready-to-send letter asking any organisation for a copy of the information it holds about you.
Word and PDF
Subject access request reply letter
The letter to send with your answer to a subject access request, covering everything the ICO says to include.
Word and PDF
Church privacy notice
Tells your members what you keep and why, in plain English. Covers religious belief, Gift Aid and safeguarding.
Word and PDF
Church data retention policy
How long to keep each kind of church record, with the legal minimums from HMRC and charity law already filled in.
Word and PDF
Church consent form
Separate boxes for email news, texts, the church directory and photos, as the ICO’s consent rules require.
Word and PDF
Data breach log
A record for each breach, with prompts for everything the ICO expects you to record, including the 72-hour decision.
Word and PDF
Volunteers and newcomers
For the people who help, and the people walking through the door for the first time.
Volunteer agreement
What volunteers can expect from you, and what you hope for in return, without creating a job contract.
Word and PDF
Volunteer application form
For people offering to help. Asks only what you need, with space for references for safeguarding roles.
Word and PDF
Church welcome card
For visitors and newcomers, with clear choices about keeping in touch that follow UK GDPR.
Word and PDF
Want the background first? Our guides for UK churches explain Gift Aid, GDPR and email consent in plain English.
Less paperwork every week
Church Member Software keeps your people, giving, Gift Aid and data protection in one place, so the forms and policies are easier to keep to.