Rotas and reminders

Rotas cover the jobs that need doing each week, such as welcome, readings and coffee. Administrators and staff can set them up.

1. Go to Rotas and choose New rota. Give it a day and time, then add the jobs and how many people each needs.
2. If a team does a job, such as your welcome team, choose it. You’ll then pick from that team’s members. Otherwise you can pick any adult.
3. Open the rota and choose someone for each slot. Slots still needing people are highlighted.

A few days before their date (you choose how many), each volunteer gets an email with buttons to say whether they can do it. If someone can’t, your church office email address hears straight away, and the rota shows a cross by their name. Volunteers can also see their dates in the member area.

Volunteers can add the dates they’re away in the member area. Anyone away shows as “away” on the rota, so you can pick someone else.

Use Print on the rota for the notice board. People without an email address are marked, so you can remind them another way.