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Church Member Software

Gift Aid Software for UK Churches

Every gift is checked against HMRC’s rules as you enter it. When you’re ready to claim, download HMRC’s own spreadsheet with every line filled in, and upload it to Charities Online.

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  • Included in every plan
  • HMRC’s own claim spreadsheet
  • Small Donations Scheme worked out
The Gift Aid page. It shows £1,406.25 ready to claim, £3,240.00 that could be claimed with more declarations and £4,508.40 received from HMRC so far, above a list of past claims marked as paid.
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Know straight away whether a gift can be claimed

Each gift is checked against the giver’s declaration as soon as it’s recorded. If it can’t be claimed, you’ll see why, such as a missing declaration or a spoken one that hasn’t been confirmed in writing yet.

Gifts getting close to HMRC’s 4-year limit are flagged while there’s still time to claim them.

If tax was claimed that turns out not to be due, record it once and it comes off your next claim.

Totals for Gift Aid, a list of claims, and a box headed “Gifts that can’t be claimed” giving each reason, such as no declaration covering the gift. Beside it, a form to record over-claimed tax.
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Build a claim in a few clicks

Choose the date to claim up to and you’ll see what’s included, what’s held back and why. The Small Donations Scheme top-up on loose cash and contactless gifts is added for you.

Once you create the claim, its gifts are locked so nothing changes by accident.

A new Gift Aid claim. It includes gifts up to a chosen date, with a tick box for the Small Donations Scheme top-up. The totals show £5,625.00 of gifts, £1,406.25 of Gift Aid and £410.70 of top-up, with 9 gifts held back and the reason.
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HMRC’s own spreadsheet, every line filled in

Download your claim on HMRC’s schedule spreadsheet, ready to attach in Charities Online. There’s a LibreOffice version too, if you don’t use Excel.

Mark the claim as sent and then paid. Your records are kept for the 6 years HMRC can ask to see them.

A finished Gift Aid claim with 22 lines, each showing the giver’s name, house number, postcode, date and amount. Links download HMRC’s spreadsheet, a LibreOffice version or a CSV file. The amounts box shows £2,972.19 expected and received.
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Find the Gift Aid you’re missing

A list shows givers without a declaration, and how much tax each one could bring in. A declaration can cover their gifts from the past 4 years too.

Print declaration forms to hand out, or let members make a declaration online in their member area.

A list headed “Givers without a declaration”, saying up to £3,240.00 more could be claimed. Each giver is shown with their last gift, their total and how much could be reclaimed.
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Also included

  • Written, online and spoken declarations, with the confirmation letter for spoken ones ready to print
  • Declarations that cover future gifts and the past 4 years
  • Small gifts of £20 or less combined into one line, if you choose
  • Giving statements for every giver at the end of the tax year
  • Over-claimed tax taken off your next claim

Questions churches ask

Does Gift Aid cost extra?
No. Gift Aid is included in every plan, from £12 a month including VAT.
Does it send the claim to HMRC for us?
Not directly. You download HMRC’s own claim spreadsheet, already filled in, and upload it to your claim in Charities Online. The claim page walks you through each step.
Which declarations can we use?
Written declarations, declarations members make online in their member area, and spoken declarations once you’ve sent the written confirmation HMRC asks for. The app prints that confirmation for you.
What is the Small Donations Scheme?
It’s a top-up on loose cash and contactless gifts of £30 or less, with no declaration needed. You can claim on up to £8,000 of these gifts a year, and no more than 10 times the Gift Aid gifts you claim on.
How far back can we claim?
If your church is a charitable trust, as many are, you can claim up to 4 years after the end of the tax year the gift was made in. Churches set up as companies or CIOs count from the end of their accounting period instead.
Do we need anything from HMRC first?
Yes. Your church needs to be recognised by HMRC as a charity for tax purposes, and you’ll need a Charities Online account to send claims.

Make your next Gift Aid claim the easy one

Start a free 30-day trial, add your gifts and declarations and see your claim take shape. No card needed.

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